Records is comprised of one Records Custodian who has supervisory responsibility for a staff of eight Criminal Justice Records Technicians (CJRTs); accountability for all statutory obligations associated with collection, storage and dissemination of all records and documents within the office, and processing of arrest warrants. The Records Division consists of six sections:
- Pueblo West Sub Station
Criminal Justice Records Technicians
There are eight full time Criminal Justice Records Technicians assigned as follows:
- Two in Civil
- One to Investigations
- One at the Pueblo West Sub Station
- Two assigned to Records
- One to Traffic at the Pueblo West Sub Station
- One to Warrants
The Records section maintains records of incidents involving arrests, citations and summonses, and criminal incident reports for the office. The Records Division is responsible for processing all reports relating to all law incidents and ensuring reports are entered into the computer and are complete. Other tasks include, but are not limited to:
- Maintaining and filing all reports
- Providing the District Attorney's Office with needed documentation for their use in prosecutions
- Preparing documentation for courts and the Department of Revenue
- Running background checks for fingerprinting and liquor licenses, preparing record requests, in custody letters, and background checks to release to the public and other entities requesting such information
- Maintaining jail files
- Releasing law summary reports and daily arrests to the media
- Registering sex offenders
- Performing Vehicle Identification Number inspections
- Sealing records
The Civil Division Sergeant is responsible for warrants and extraditions (fugitive transportation for out of state inmates). Criminal Justice Records Technicians in Records process new warrants, take possession from the court via computer, gather all the information from the Colorado Criminal Information Center (CCIC), add any new information into the record, upload the new warrant into the National Crime Information Center (NCIC) and add a warrant under the person's name.
Determination of release of records will be made in accordance with Colorado Revised Statute 24-72-305 and Pueblo County Sheriff's Office Records Release Policy. Records are not released immediately upon request, and depending on the type of record requested, can take several days to fulfill the request. If a report is still active, incomplete, or has been referred to the District Attorney, it will not be released.
A background check provides information on an individual as to when they were booked into the Pueblo County Detention Center and/or charges filed by the Pueblo County Sheriff's Office or the arresting agency. If no arrest history is located, a letter stating such will be sent. The person's first and last name and date of birth must be given in order to do the search. There is a $10 fee for a background check.
Records hours are from 8 a.m. to 5 p.m, Monday through Friday. All requests for records must be submitted on a Records Request form, filled out completely, and the pecuniary gain statement signed per Colorado Revised Statute 24-72-305.5.
There is a $5 fee which covers the search and reproduction of the records and the first 10 pages. An additional fee of $0.25 will be charged for each additional page thereafter. Costs for reproduction have been approved under Colorado Revised Statutes 24-72-306. The Pueblo County Sheriff's Office charges a fee of $15.00 per hour for search and retrieval when a request is in excess of multiple records / reports that requires more time than an hour to search and retrieve requested records. A deposit may be required in this case.